Parent Information

1. Am I able to request food for special dietary restrictions?

We collaborate with our catering department to ensure that any dietary needs are met. Upon acceptance into a camp, a forms packet will be mailed to you. A medical form is in this packet for you to list any dietary needs.

2. How many children are in a camp?

The number of students varies from camp to camp based on equipment, resource availability, and how many instructors there are.

3. Do you need to speak English to come to the camps?

Yes, the camper is required to read, write, and speak English to attend these camps. Since several of our camps involve aeronautical activity, we follow the same requirements as the FAA.

4. Who is in charge of my child while he/she is doing activities?

The campers are always under direct supervision from our approved counselors, coordinators, flight instructors or faculty. Our staff escorts them to and from each activity, the dormitories, and cafeteria for meals.

5. Where do I go to make an additional payment?

On the camp page that your child is attending, there is a tab labeled “Pay Remaining Balance.” Click that tab and follow the instructions.

6. What is the refund policy?

Each cancellation will incur a $50 processing fee deducted from the refund. The remaining tuition deposit will be refunded if your cancellation notice is received in writing at least thirty days prior to the start date of your scheduled session. Cancellation notices received after that date will result in forfeiture of the tuition deposit. Please note if cancellation notice is received within thirty days and camp was full, we will not be able to refund your payments unless your student’s camp space is able to be filled by someone on the wait list. Application Fee and International Student Fee are non-refundable.

7. What happens if my child’s camp gets canceled?

If a camp is canceled for any reason, you will be notified immediately and every effort will be made to offer your child an opportunity to attend one of our other camps.

8. Are there scholarships available?

Scholarships are camp specific. If there is a scholarship available for the certain camp that you or your child are interested in attending, there will be a link on the corresponding camp page. Please click on the link and complete the application per the instructions.

9. Can I make payment for two items in one payment?

Unfortunately our system is not set up to accommodate lump sum payments. If you have more than one item to pay for then we respectfully request that you make separate payments.

10. If I attend a camp, is there an advantage for attending Embry-Riddle as a college student?

Yes! There are Grants that you are eligible for when you enroll into Embry-Riddle Aeronautical University.  Please see the options below:

$1000 Grant:

Below are the Conditions of the $1,000 Summer Programs Grant:

1. The $1,000 grant will be given to each student who completes any six-day residential Embry-Riddle Daytona Beach Summer Program AND who enrolls as a full-time Embry-Riddle student at the Daytona Beach Campus of Embry-Riddle.
2. The grant will be given in $500 increments - $500 in the fall of Freshman Year and $500 in spring of Freshman Year.
3. Camps that are NOT eligible for the grant are all Day camps and all Athletic Camps.
4. Each student is only eligible for one grant regardless of the number of camps attended.
5. Golden or Diamond Eagle scholarships will replace all other Embry-Riddle scholarships or grants.

11. Are there COVID policies or regulations to follow when on campus?

Please find full details of all the policies regarding the COVID regulations here.

1. Can my child bring snacks for the day camp?

Yes, you may bring snacks; however, they must be consumed during the allotted time for snacks or during lunch.

2. What time do I drop my student off for the start of camp each day and pick them up?

Check-in for each camp Monday through Thursday is 8:30 a.m. Check-out for each camp Monday through Thursday is 4:30 p.m.

3. What if I need to sign my student out early from a Day Camp?

Please email us at summer@erau.edu explicitly stating your child’s name and the time you would like to pick them up. If the time is prior to 4:30 p.m., we will have one of our counselors bring your student to our office for you to check them out there.

1. Will my child be able to fly on prescribed medications?

Some medications are allowed while some are prohibited. If you are prescribed medication, consult your Aviation Medical Examiner (AME) before you conduct flight training. For a complete list of medications please visit: http://www.leftseat.com/medcat1.htm

2. Is a Private Pilot’s License as high as my student can attain?

No, we have our SunFlight Customized Training camp. This program is designed for qualified private pilots to continue with their flight training by working toward an instrument rating, multi-engine land rating, or upset training.

3. Can any doctor give me an FAA Medical Exam?

No, an Aviation Medical Examiner certified doctor is required to complete the examination. You can find an AME near you by visiting either website: http://www.faa.gov/pilots/amelocator/ or www.flightphysical.com.

4. Where do I get the FAA Medical Exam?

If you visit, http://www.faa.gov/pilots/amelocator/ or www.flightphysical.com, you will be able to find the closest AME around you. Call them and inform them that you need a FAA Medical or a FAA Medical/ Student Pilot Certificate.

5. What do I need to do before I go for my FAA Medical exam?

Prior to your appointment, please complete the following steps:

i. Go to https://medxpress.faa.gov

ii. If you have not previously registered, you will need to request a password. The password will be emailed to the email address that you provide.

iii. Fill out the application

iv. Name matches the Passport or Birth Certificate EXACTLY

v. No middle initials accepted as the entire middle name must be provided

vi. Submit all of the information

vii. Click on exam summary

viii. Print exam with the confirmation number

ix. Bring this form with you along with all of the required documentation

6. What documents will I need and do they need to be originals?

1. TSA-required documents for a US citizen (original documents only):

i. Birth Certificate AND Driver’s License – Birth certificate must be the original or a certified copy and must be accompanied by the driver’s license or another government picture I.D. with an expiration date.

-OR-

ii. Passport – Can be used as an alternative I.D. for US Citizens if you do not have a birth certificate and driver’s license. Even if you have a birth certificate and driver’s license, please bring your passport for verification if you have one. Passports cannot be used as a valid I.D. if they are expired.

1. *Non-US citizens and permanent residents must get a TSA clearance through the Summer Academy office prior to their arrival on campus.

2. FAA required documents:

iii. A FAA Medical Certificate – All FAA Medical Certificates must be administered by an Aviation Medical Examiner (AME). You may go to http://flightphysical.com/ to find AMEs in your area. When you go for your physical examination, it is very important that you inspect the typing on the medical certificate before you leave the physician’s office. If you find an error, have the physician’s office correct any errors on your original and their copy prior to sending their copy off with your application. The class of the medical needs to appear, your full legal name must show exactly as on your Photo I.D., as well as a correct birth date. HAND-WRITTEN MEDICALS AND HAND-WRITTEN CORRECTIONS ARE NOT VALID.

iv. There are three classes of FAA Medical Certificates. If you plan to pursue a career in aviation, it is highly recommended that you apply for a Second Class Medical as this is the most required medical in the industry. A Third Class Medical is acceptable for the summer flight camps.

v. GOVERNMENT-ISSUED PICTURE I.D. – You will be required to produce this I.D. at various times throughout your flight training. You may use a Passport / Passport Card / Driver’s License / Military I.D. as long as it is not expired and shows your full legal name as it appears on your birth certificate and FAA Medical Certificate. Middle initials and nicknames are not acceptable (example John D. Smith is not valid). If you have two middle names / two last names / are a Jr., II, III, IV / have a hyphen in your name; they must show and match on all your flight documents. If your current driver’s license does not show your full legal name and the DMV refuses to make the necessary corrections, you may opt to obtain a Passport or convert your driver’s license to a Florida Driver’s License.

7. How to obtain a Student Pilot Certificate?

The FAA Student Pilot Certificate is required for students age 16 or older who are working on flight training in the aircraft or their Private Pilot Certificate. For further information and step-by-step instructions on how to get your student pilot certificate, please contact our office at summer@erau.edu or 386-226-7945. 

1. What if my child is taking medication? Are they able to bring their own medication to camp?

Yes, your child will be able to self-administer their own medication providing that the Self-Administer form is completed in its entirety, including name and dosage information for each medication. Please keep in mind that the summer camp students are not eligible to use the Health Clinic Services due to insurance restrictions. If your child cannot self-administer his/her medication, a private nurse will need to be employed to administer the medication and an added fee assessed to your account.

2. Is housing available if my child arrives earlier or extends their stay?

No; however, depending on the availability of dormitory space, arrangements might be able to be made if your child is attending consecutive camps. Please call the K-12 Education Outreach office for more information.

3. Are the three college credits earned in the aerospace course only good at Embry-Riddle?

We cannot guarantee that another university will accept the credits as the ultimate decision is that of the receiving university, as with any transfer student.

4. What does my child need to bring?

Upon acceptance into a camp, a checklist will be mailed to you that will outline the necessities for your stay during the duration of your camp.

5. During a residential camp, how do I contact my child?

You will be provided the Dorm Office phone number at check-in and the dorm office hours are 5:30 p.m.-7:30 a.m. the next day Monday through Friday. If your child has a laptop or iPad, you can email or Skype them. During the hours of 7:30 a.m.-5:30 p.m. Monday through Friday, please contact the K-12 Education Outreach office. We will take a message and pass it on to your child’s camp coordinator. Please contact the Summer Academy dorm office number, if outside the time frames listed above.

6. Will my child be going off campus for any reason?

Yes, all residential camps leave campus at least once. The night of arrival, all camps are driven to the store together to gather necessary supplies that they might have not packed. This is a good time to coordinate with your suite mates about cleaning supplies.

7. Are we allowed to make roommate requests?

Yes, you will need to make a written request by email to summer@erau.edu. Each party must submit the written request three weeks prior to the start date of camp. We will try to accommodate each request that we receive; however, we cannot guarantee that all requests will be fulfilled.

8. Will my child be roomed with somebody their own age?

As the age range on some camps spans over seven years, we try our best to keep campers of the same age or close to it in the same room.

9. Where does my child stay during a residential camp?

Your son or daughter will stay in an Embry-Riddle dorm hall where they will generally have a roommate. The dorms will be monitored by our staff and our campus safety staff.

10. Are the dorms co-ed?

Yes; however, males and females do not share the same suite.

11. Can I bring any electronics?

Yes, electronics are allowed are allowed and encouraged if that will help you learn! Electronics and cell phones will be withheld until graduation if they are misused or become a distraction.

12. Can my child be picked up during camp for dinner, etc.?

If your child’s schedule allows for time to go to dinner off campus, then every effort will be made to arrange this. Please contact the K-12 Education Office to arrange a scheduled time and date.

13. Can my child go running or go to the gym?

University Policy does not allow minors to use the gym facility for insurance reasons but we can allocate time for one of our camp staff to bring them to the track when it is available.

14. Can I set up appointments with other Embry-Riddle staff, faculty or admission counselors while they are at camp?

Please remember that all campers are considered minors while on the University campus and must be escorted at all times. If you are interested in speaking with another department or Admissions, contact the K-12 Education Outreach office and we will coordinate with other departments based on your availability within your schedule at the camp.

15. Will my child be picked up from the airport and brought to campus for check-in?

Yes, your child will be picked up from the Daytona Beach International Airport. If your child flies into the Orlando International Airport, you will need to schedule a pick up through Groome Transportation. They will drop off and pick up at Embry-Riddle. You have to choose the Student Village location when scheduling the transportation.

Once your application has been processed, you will receive an acceptance packet; the packet contains several forms, with one being the travel form. You will fill out this form and send it back to the K-12 Education Outreach Department.

How do I register?

Registration for the Summer 2023 camps will open January 2023 on this website. Due to the popularity of camps and not having them for several summers, we anticipate filling the camps quickly. Check back soon. 

What is the refund policy?

Each cancellation will incur a $50 processing fee which is deducted from the refund. Your cancellation notice must be  is received in writing at least sixty (60) days prior to the start date of your camp. Please note if the cancellation notice is received within sixty (60) days we will not be able to refund your payments unless your student’s space can be filled by someone on the wait list. 

What happens if my child’s camp gets canceled?

If a camp is canceled by ERAU for any reason, you will be notified immediately. Your child will have the opportunity to attend one of our other camps. If a suitable camp is not available, a refund will be issued.

Are there scholarships available?

Scholarships are camp specific. If there is a scholarship available for the certain camp that your child is interested in attending, a link will be on the corresponding camp page. Please click on the link and complete the application per the instructions. 

If I attend a camp, is there an advantage for attending Embry-Riddle as a college student? A $500 scholarship will be given to each student who completes any residential Embry-Riddle Prescott Summer Program AND who enrolls as a full-time Embry-Riddle student at the Prescott Campus of Embry-Riddle.  The scholarship will be given as a one time scholarship of $500 in the fall of Freshman Year.  Each student is only eligible for one scholarship regardless of the number of camps attended.

Who oversees my child for the camp duration?

Campers will be supervised at all times by ERAU-approved student coordinators, flight instructors and faculty. Our student coordinators escort each camper to and from classes, activities, dormitories, and dining daily.  

What if my child is taking medication? Are they able to bring their own medication to camp?

Yes, your child will be able to self-administer their own medication providing that the Self-Administer form in the Enrollment packet is completed in its entirety. If your child cannot self-administer his/her medication, a private nurse will need to be employed at your expense to administer the medication.

Are we allowed to make roommate requests?

Each party must submit a written request three weeks prior to the start date of camp. We will try to accommodate each request that we receive; however, we cannot guarantee that all requests will be fulfilled. Please send request to prsummer@erau.edu

Are the dorms co-ed?

Yes. However, suites/rooms are not co-ed.

Are students allowed cell phones?

Students may have their cell phone with them at all times in case of an emergency. However, cell phone use is not permitted during academic periods. Embry-Riddle is nor responsible for lost, broken or stolen items. 

Important information and requirements only pertaining to:

• Flight Exploration Camps
• Take Flight Camps

Required Documentation

Flight students must provide proof of citizenship. (Must be original documentation upon check-in.) Documents will be secured and returned upon check-out. Do not mail or email these documents. Bring them in person to submit upon check-in.

Accepted Form of Documentation (Only one needed)

• Valid and signed United States passport
• Original birth certificate from the United States of America, American Samoa, or Swains Island that is accompanied by a valid U.S. Government-Issued photo ID
• Original Certificate of Birth Abroad with raised seal (Form N-560 or N-561) accompanied by a valid U.S. Government-issued photo ID
• Certificate of Repatriation (Form N-581) accompanied by a valid U.S. Government-issued photo ID
• Original United States Naturalization Certificate with a raised seal (Form N-550 or N-570) accompanied by a valid U.S. Government-issued photo ID

International Flight Students

International flight students must bring a valid and signed Passport.

Per U.S. TSA regulations, international students will be permitted to fly. However, they will not be able to log their flight hours.

What is a U.S. Government-Issued Photo ID?

Accepted U.S. Government-Issued photo identifications are:

• Valid state driver’s license
• Valid state identification card

School-issued identification cards will not be accepted.

Clothing Requirements

Flight students must wear closed-toe shoes, socks that cover the ankles, and pants when flying.