The following information has been compiled to help with the Summer Camp experience at Embry-Riddle. If you have any other questions, please feel free to contact the Daytona Beach Summer Camp office.
1. Am I able to request food for special dietary restrictions?
We collaborate with our catering department to ensure that any dietary needs are met. Upon acceptance into a camp, a forms packet will be mailed to you. A medical form is in this packet for you to list any dietary needs.
2. How many children are in a camp?
The number of students varies from camp to camp based on equipment, resource availability, and how many instructors there are.
3. Do you need to speak English to come to the camps?
Yes, the camper is required to read, write, and speak English to attend these camps. Since several of our camps involve aeronautical activity, we follow the same requirements as the FAA.
4. Who is in charge of my child while he/she is doing activities?
The campers are always under direct supervision from our approved counselors, coordinators, flight instructors or faculty. Our staff escorts them to and from each activity, the dormitories, and cafeteria for meals.
5. Where do I go to make an additional payment?
On the camp page that your child is attending, there is a tab labeled “Pay Remaining Balance.” Click that tab and follow the instructions.
6. What is the refund policy?
Each cancellation will incur a $20 processing fee deducted from the refund. The remaining tuition deposit will be refunded if your cancellation notice is received in writing at least thirty days prior to the start date of your scheduled session. Cancellation notices received after that date will result in forfeiture of the tuition deposit. Please note if cancellation notice is received within thirty days and camp was full, we will not be able to refund your payments unless your student’s camp space is able to be filled by someone on the wait list. Application Fee and International Student Fee are non-refundable.
7. What happens if my child’s camp gets canceled?
If a camp is canceled for any reason, you will be notified immediately and every effort will be made to offer your child an opportunity to attend one of our other camps.
8. Are there scholarships available?
Scholarships are camp specific. If there is a scholarship available for the certain camp that you or your child are interested in attending, there will be a link on the corresponding camp page. Please click on the link and complete the application per the instructions.
9. Can I make payment for two items in one payment?
Unfortunately our system is not set up to accommodate lump sum payments. If you have more than one item to pay for then we respectfully request that you make separate payments.
10. If I attend a camp, is there an advantage for attending Embry-Riddle as a college student?
Yes! There are Grants that you are eligible for when you enroll into Embry-Riddle Aeronautical University. Please see the options below:
Below are the Conditions of the $1,000 Summer Programs Grant:
1. Can my child bring snacks for the day camp?
Yes, you may bring snacks; however, they must be consumed during the allotted time for snacks or during lunch.
2. What time do I drop my student off for the start of camp each day and pick them up?
Check-in for each camp Monday through Friday is 8:30 a.m. Check-out for each camp Monday through Friday is 4:30 p.m.
3. What if I need to sign my student out early from a Day Camp?
Please email us at firstname.lastname@example.org explicitly stating your child’s name and the time you would like to pick them up. If the time is prior to 4:30 p.m., we will have one of our counselors bring your student to our office for you to check them out there.
1. Will my child be able to fly on prescribed medications?
Some medications are allowed while some are prohibited. If you are prescribed medication, consult your Aviation Medical Examiner (AME) before you conduct flight training. For a complete list of medications please visit: http://www.leftseat.com/medcat1.htm
2. Is a Private Pilot’s License as high as my student can attain?
No, we have our SunFlight Customized Training camp. This program is designed for qualified private pilots to continue with their flight training by working toward an instrument rating, multi-engine land rating, or upset training.
3. Can any doctor give me an FAA Medical Exam?
No, an Aviation Medical Examiner certified doctor is required to complete the examination. You can find an AME near you by visiting either website: http://www.faa.gov/pilots/amelocator/ or www.flightphysical.com.
4. Where do I get the FAA Medical Exam?
If you visit, http://www.faa.gov/pilots/amelocator/ or www.flightphysical.com, you will be able to find the closest AME around you. Call them and inform them that you need a FAA Medical or a FAA Medical/ Student Pilot Certificate.
5. What do I need to do before I go for my FAA Medical exam?
Prior to your appointment, please complete the following steps:
i. Go to https://medxpress.faa.gov
ii. If you have not previously registered, you will need to request a password. The password will be emailed to the email address that you provide.
iii. Fill out the application
iv. Name matches the Passport or Birth Certificate EXACTLY
v. No middle initials accepted as the entire middle name must be provided
vi. Submit all of the information
vii. Click on exam summary
viii. Print exam with the confirmation number
ix. Bring this form with you along with all of the required documentation
6. What documents will I need and do they need to be originals?
1. TSA-required documents for a US citizen (original documents only):
i. Birth Certificate AND Driver’s License – Birth certificate must be the original or a certified copy and must be accompanied by the driver’s license or another government picture I.D. with an expiration date.
ii. Passport – Can be used as an alternative I.D. for US Citizens if you do not have a birth certificate and driver’s license. Even if you have a birth certificate and driver’s license, please bring your passport for verification if you have one. Passports cannot be used as a valid I.D. if they are expired.
1. *Non-US citizens and permanent residents must get a TSA clearance through the Summer Academy office prior to their arrival on campus.
2. FAA required documents:
iii. A FAA Medical Certificate – All FAA Medical Certificates must be administered by an Aviation Medical Examiner (AME). You may go to http://flightphysical.com/ to find AMEs in your area. When you go for your physical examination, it is very important that you inspect the typing on the medical certificate before you leave the physician’s office. If you find an error, have the physician’s office correct any errors on your original and their copy prior to sending their copy off with your application. The class of the medical needs to appear, your full legal name must show exactly as on your Photo I.D., as well as a correct birth date. HAND-WRITTEN MEDICALS AND HAND-WRITTEN CORRECTIONS ARE NOT VALID.
iv. There are three classes of FAA Medical Certificates. If you plan to pursue a career in aviation, it is highly recommended that you apply for a Second Class Medical as this is the most required medical in the industry. A Third Class Medical is acceptable for the summer flight camps.
v. GOVERNMENT-ISSUED PICTURE I.D. – You will be required to produce this I.D. at various times throughout your flight training. You may use a Passport / Passport Card / Driver’s License / Military I.D. as long as it is not expired and shows your full legal name as it appears on your birth certificate and FAA Medical Certificate. Middle initials and nicknames are not acceptable (example John D. Smith is not valid). If you have two middle names / two last names / are a Jr., II, III, IV / have a hyphen in your name; they must show and match on all your flight documents. If your current driver’s license does not show your full legal name and the DMV refuses to make the necessary corrections, you may opt to obtain a Passport or convert your driver’s license to a Florida Driver’s License.
7. How to obtain a Student Pilot Certificate?
The FAA Student Pilot Certificate is required for students age 16 or older who are working on flight training in the aircraft or their Private Pilot Certificate. For further information and step-by-step instructions on how to get your student pilot certificate, please contact our office at email@example.com or 386-226-7945.
1. What if my child is taking medication? Are they able to bring their own medication to camp?
Yes, your child will be able to self-administer their own medication providing that the Self-Administer form is completed in its entirety, including name and dosage information for each medication. Please keep in mind that the summer camp students are not eligible to use the Health Clinic Services due to insurance restrictions. If your child cannot self-administer his/her medication, a private nurse will need to be employed to administer the medication and an added fee assessed to your account.
2. Is housing available if my child arrives earlier or extends their stay?
No; however, depending on the availability of dormitory space, arrangements might be able to be made if your child is attending consecutive camps. Please call the K-12 Education Outreach office for more information.
3. Are the three college credits earned in the aerospace course only good at Embry-Riddle?
We cannot guarantee that another university will accept the credits as the ultimate decision is that of the receiving university, as with any transfer student.
4. What does my child need to bring?
Upon acceptance into a camp, a checklist will be mailed to you that will outline the necessities for your stay during the duration of your camp.
5. During a residential camp, how do I contact my child?
You will be provided the Dorm Office phone number at check-in and the dorm office hours are 5:30 p.m. - 7:30 a.m. the next day Monday through Friday. If your child has a laptop or iPad, you can email or Skype them. During the hours of 7:30 a.m. - 5:30 p.m. Monday through Friday, please contact the K-12 Education Outreach office. We will take a message and pass it on to your child’s camp coordinator. Please contact the Summer Academy dorm office number, if outside the time frames listed above.
6. Will my child be going off campus for any reason?
Yes, all residential camps leave campus at least once. The night of arrival, all camps are driven to the store together to gather necessary supplies that they might have not packed. This is a good time to coordinate with your suite mates about cleaning supplies.
7. Are we allowed to make roommate requests?
Yes, you will need to make a written request by email to firstname.lastname@example.org. Each party must submit the written request three weeks prior to the start date of camp. We will try to accommodate each request that we receive; however, we cannot guarantee that all requests will be fulfilled.
8. Will my child be roomed with somebody their own age?
As the age range on some camps spans over 7 years, we try our best to keep campers of the same age or close to it in the same room.
9. Where does my child stay during a residential camp?
Your son or daughter will stay in an Embry-Riddle dorm hall where they will generally have a roommate. The dorms will be monitored by our staff and our campus safety staff.
10. Are the dorms co-ed?
Yes; however, males and females do not share the same suite.
11. Can I bring any electronics?
Yes, electronics are allowed are allowed and encouraged if that will help you learn! Electronics and cell phones will be withheld until graduation if they are misused or become a distraction.
12. Can my child be picked up during camp for dinner, etc.?
If your child’s schedule allows for time to go to dinner off campus, then every effort will be made to arrange this. Please contact the K-12 Education Office to arrange a scheduled time and date.
13. Can my child go running or go to the gym?
University Policy does not allow minors to use the gym facility for insurance reasons but we can allocate time for one of our camp staff to bring them to the track when it is available.
14. Can I set up appointments with other Embry-Riddle staff, faculty, or admission counselors while they are at camp?
Please remember that all campers are considered minors while on the University campus and must be escorted at all times. If you are interested in speaking with another department or Admissions, contact the K-12 Education Outreach office and we will coordinate with other departments based on your availability within your schedule at the camp.
The Boeing High School Scholars Program is available for the following summer camps: Aerospace Career Exploration Alpha, Bravo, Charlie, Delta, Computer Coding, and Computer Engineering. This scholarship does not cover the cost of travel to and from camp. To apply for the scholarships, students must fill out our online application and must submit an essay answering the following questions:
Applicants DO NOT need to pay the $250 deposit to apply for a scholarship. If a student registers for camp and then is awarded a scholarship, their deposit will be non-refundable.
Scholarship Requirements: (Must be turned in to the K-12 Education Outreach Department within 2 weeks of submission of the application.)
If awarded a scholarship, you are required to submit a thank you letter after attending the camp. This is to be received in our office no later than 2 weeks after the camp has ended. Failure to submit the letter will result in forfeiture of the scholarship. You will be required to pay back the scholarship in full.
The AviationEd, Inc. offers a scholarship to the Aerospace Career Exploration Delta session only.
This scholarship is through AviationEd. Embry-Riddle is not part of the selection process.
To apply for the scholarship: AviationEd Scholarship Application
The Hunter Foundation has donated funding for students to attend our Math Day Camps.
This scholarship does not cover the cost of travel to and from camp each day. To be eligible to be considered for the scholarships, students must fill out our online application, and must submit answers to the following two questions:
Applicants do NOT need to pay the $50 deposit to apply for a scholarship. If a student registers for camp, and then is awarded a scholarship, their deposit will be refunded to them. If a student applies for a scholarship, but does not receive the scholarship, they will not have a place held in camp for them.
The following information has been compiled to help with the Summer Program experience at Embry-Riddle. If you have any other questions, please feel free to contact the Prescott Summer Program office.
Is financial aid available for participants from Embry-Riddle Prescott?
Unfortunately we do not have financial aid for our participants; however we do offer some scholarships. Please see individual camp pages for possible offerings.
What scholarships are available for my student?
Each year we offer scholarships that are funded by outside organizations. Please see individual camp pages for possible offerings.
Are there any benefits offered if my child comes to a summer program?
YES! Your child will receive a hands-on experience in the field they wish to study as well as have an enjoyable time with fellow students who share the same interests. If your student decides to enroll in Embry-Riddle Aeronautical University Prescott after attending an Embry-Riddle Prescott Summer Program, they will automatically earn a $1,000 admissions grant towards their freshman year tuition ($500 is applied to fall semester, and $500 to spring semester). Only one grant is given out per student regardless of how many years your child attends.
What should my child bring?
The packet you will receive upon registration contains a list of recommended items to bring. In general, the usual toiletries, bedding*, appropriate clothing and sunscreen apply. However, some programs do require other specific items. For example, all Flight Exploration programs require the participants to bring either their signed and valid government-issued passport OR their original birth certificate and government-issued ID, as well as long pants and closed toe shoes. Spy camp also requires a business-casual outfit for the mock Embassy Reception. Please check our registration packet for more detailed information.
If you wish to rent linens instead of bringing your own, linen packets may be ordered ahead of time by emailing us at email@example.com. Packet includes flat and fitted sheets, blanket, pillow, pillowcase, 2 bath towels, 2 washcloths, and 1 bath mat. The cost is $18.
Where does my child stay?
All participants stay in our campus Residence Halls. Suites consist of two to three rooms, one to two bathrooms, a lounge area, and a refrigerator and microwave.
Are males and females separated?
Yes, male and female campers are separated by suite and wing or floor.
How do roommates work? Can I request a roommate?
Participants will have one roommate and two to four suitemates. In each suite there are two to three rooms with two beds. Participants may request a roommate by emailing our office at firstname.lastname@example.org. Each party must request to be roommates. We must receive these requests at least 1 week before the program. While we try to accommodate all roommate requests, we cannot guarantee all requests will be met.
Where does my child eat?
Participants will eat three meals per day at our delicious Earhart’s Dining Hall located on campus near their dorms. There will be opportunities for students to buy their own snacks on campus as well. Depending upon the program, some students may dine off campus at a local restaurant (which is covered in the program cost).
What if my student has food allergies?
Please let us know your child’s food allergies prior to attending the summer program. We will coordinate with the Earhart’s dining staff and talk to them about your child’s dietary needs. We are equipped to handle almost any dietary need or issue. An additional note: Earhart’s Dining Hall will be completely nut-free over the summer. HOWEVER, please still alert us of nut allergies.
Who is teaching my child during the day?
Embry-Riddle’s faculty is the best of the best! We consistently are able to recruit top-level candidates from the aviation and security world to teach at our campus. While your child is here, they will enjoy the benefits of learning from our core faculty. All of whom are expert leaders in their industry. Additionally, some of our brightest students, hand selected by our faculty, will be on hand to offer support and instruction as well. Together, our faculty and students will offer enriching experiences as well as a wealth of knowledge for all participants.
What is the student to supervisor ratio?
We aim to follow the ACA guidelines for student to staff supervisor’s ratio. If you wish to know the ratio of a specific program, please call our office. We will always have a summer program coordinator on-call during the day and an over-night Residence Assistant on-call during the night. We have one male and one female staff at all times with all our program participants.
What kind of activities do you have? Will my child have fun?
Throughout the day most programs consist of in-class presentations and labs with hands-on activities to instill confidence and excitement among the participants. The evenings will be spent balancing fun activities with additional research and learning. There will be game and movie nights, as well as recreational time for your child.
If my child is taking medication, can they bring their own medication to the program, or will someone administer the medication to them?
Students may bring their medication but it must be self-administered. All prescribed medications brought onto campus MUST be identified on our medical form as a portion of the registration packet. If a student is not able to self-administer their medication, a private nurse must be employed to administer medication, which will be the responsibility of the family. Unfortunately, due to insurance regulations, the Embry-Riddle health service department on campus is unavailable for summer programs participants.
The form that you will sign in the Registration Packet, giving your student permission to take their prescribed medications themselves, will be in effect, however the following process will also be in place.
What will happen if my child has a medical need during the program?
We will assess the situation of the student and determine the best course of action based upon the needs of your child. Embry-Riddle Prescott is located less than 10 minutes from Yavapai Regional Medical Center in the event of an emergency.
Can parents come to activities during the program?
No, as the students are participating in a pre-college program. On the final day of the summer program, we encourage parents and families to attend the Graduation Luncheon/Dinner (depending on the program) where their child will receive a Certificate and Challenge Coin!
Can parents come to orientation?
Unfortunately, parents are unable to attend the participants orientation. All materials that will be addressed will be included with our registration packet. This includes the summer student handbook.
Can parents stay on campus with their child?
There are no on campus accommodations for parents. However, if you are interested in staying in the Prescott area during your student’s program, there are many unique and accommodating hotels in Prescott. Please call our office for a list of hotels or find hotel listings located in the summer programs registration packet.
Can my child drive himself and park on campus?
Yes, your child can drive themselves and park on campus. They must receive a parking pass and surrender their keys to the summer programs department upon arrival. Keys will be kept in a locked safe through the course of the program. If your child is going to drive themselves, please coordinate with our office by calling (928) 777-3956.
Can I take my child off of campus during the day or at night?
If your student has a medical reason why they cannot stay overnight in our residence halls, arrangements need to be made ahead of time for morning drop off and evening pick up. We require a sign-in and sign-out procedure and you will need to coordinate with our office before taking them off campus. Please call (928) 777-3956 to arrange this.
Can my student have a cell phone?
Yes! We encourage your student to have their cell phone with them at all time in case of an emergency. However, your child is not permitted to use their cell phone during academic periods.
Is there a laundry service for my child?
No, unfortunately we do not offer laundry services for summer program participants.
Can my student arrive a day early for the program or stay over the weekend between programs?
Unfortunately, we are not able to accommodate early arrivals, late departures, or weekend stays between programs. Program Check in is from 12 p.m.-4 p.m. on the first day of a summer program (Sunday). For Aviation Discovery Camp, check in is from 7 a.m.-9 a.m. on the first day of camp.
What is the refund policy?
All program deposits are non-refundable. Should an urgent circumstance arise, please contact the summer programs office for further details.
How do we get a hold of our student during the week?
We encourage students to keep their cell phone with them during the week. This is for keeping in touch with family, and for emergencies. Additionally, the Embry-Riddle Summer Programs Department has an on-call phone, which is manned 24 hours a day by a program counselor or staff member. Please review your orientation paperwork for this phone number. Parents may also call our office at (928) 777-3956 during normal business hours, 8 a.m.-5 p.m., Monday – Friday, Arizona Time.
Should my student bring a laptop to the program?
If your child would like to bring their laptop, they are welcome to. However when a computer is necessary for program activities they will be provided. Embry-Riddle is not responsible for lost, broken or stolen items.
Will my student have access to workout facilities, a running track, or a gym?
We will have recreation/free time for students – sometimes in the morning, and sometimes in the afternoon/evening. Athletics policy does not allow summer program students to use the fitness center or track. Please remember, all summer program participants are considered minors while on campus and must be escorted at all times.
My student is interested in attending Embry-Riddle for college – will they get to speak with an admissions counselor while they are at their summer program?
Yes, participants will have the opportunity to speak with admissions representatives throughout the week, most often at the graduation luncheon.
Do Alumni get a discount?
We do not offer program discounts for alumni.
Do you provide snacks for my child?
No – Students are encouraged to bring snacks/money to purchase food during the week. All dorms have a microwave and refrigerator available. There are also vending machines in the lobby of our some of our dorms. We will plan to take students to Walmart on Sunday night for them to stock up on any needs that they have during the program.
Can my child stay on campus over the summer to study and get a private pilot’s license, or get specialized flight training?
No, at this time we do not host this type of program on the Prescott Campus
Does my child need an FAA medial to participate in the Prescott Campus Flight Exploration Program?
No, the Prescott campus does not require this for our Flight Programs. Please check with Daytona Beach’s Flight Programs if attending at the Daytona Beach campus, as their requirements are different than ours.
How many students are accepted into each program?
Each program varies in acceptance numbers. We host programs that have 10-50 students.
How long will I have to wait to hear if my student is accepted?
Students are accepted on a conditional basis to the Prescott programs on a first come, first serve basis. If you have registered online and paid your deposit, your student is conditionally accepted to the program. In order to assure full acceptance, we must have the registration packet and waivers returned to us within 30 days of registration. Once we have all required documents, your student is fully accepted to the program.
Are there any special requirements for any of your programs?
Yes, any student attending our Flight, Next Level, or Helicopter Exploration Programs must be able to prove US Citizenship. The most commonly used documents to prove US Citizenship are:
These items must be copied and sent with the registration packet to show that the student is a US Citizen upon acceptance.
At check in on the first day, STUDENTS MUST PRESENT THE ORIGINAL COPIES OF THE ABOVE DOCUMENTS FOR PROOF OF CITIZENSHIP. WE WILL KEEP THESE DOCUMENTS FOR THE WEEK IN A SAFE PLACE. THEY WILL BE GIVEN BACK TO THE STUDENTS UPON CHECK-OUT. Unfortunately, no exceptions can be made. If a student does not have the appropriate documents, they may not be able to participate in program. All flight students must also bring a pair of long pants and closed toe shoes.
For a full list of acceptable documentation, please refer to the registration packet, or call our office at 928-777-3956.
Can my student commute to this program? Is there a reduced charge for this option?
As our programs are residential, local students cannot commute daily to the programs. The experience of living in our residential halls is all part of the pre-college experience. If your child has a medical reason why they cannot stay overnight on campus, please notify us as soon as possible so we have it documented and can alert or program staff.
The Boeing High School Scholars Program is a highly selective program that provides students the opportunity to study collegiate level engineering at Embry-Riddle Aeronautical University. The Boeing Corporation, in partnership with Embry-Riddle Prescott, offers full or partial scholarships to cover the cost of an engineering summer program.* (*Scholarships do not cover travel expenses to or from Embry-Riddle).
Boeing Scholarships spaces are available in the following programs: Aerospace Engineering “Aero” Track, Aerospace Engineering “Astro” Track, Rocket Propulsion and CESE Arduino.
In order for your scholarship application to be considered, both questions must be answered in essay format. Applications submitted without an essay will NOT be considered for the scholarship.
Scholarship Applicants do not need to pay a program deposit in order to apply for a scholarship. However, your Boeing Scholarship Application does not secure or hold a spot for you. If you wish to guarantee a spot in any engineering program, you will need to pay the deposit, complete registration forms, as well as submit the Boeing Application.
View our Boeing Scholarship Flyer. Please contact us at 928-777-3956 with any questions on this scholarship.
A word on Boeing:
Boeing is the world's largest aerospace company and the leading manufacturer of commercial jetliners and military aircraft combined. Additionally, Boeing designs and manufactures rotorcraft, electronic and defense systems, missiles, satellites, launch vehicles and advanced information and communication systems. As a major service provider to NASA, Boeing is the prime contractor for the International Space Station. The company also provides numerous military and commercial airline support services. Boeing provides products and support services to customers in 150 countries and is one of the largest U.S. exporters in terms of sales.
Boeing has a long tradition of aerospace leadership and innovation. We continue to expand our product line and services to meet emerging customer needs. Our broad range of capabilities includes creating new, more efficient members of our commercial airplane family; integrating military platforms, defense systems and the warfighter through network-centric operations; creating advanced technology solutions that reach across business units; e-enabling airplanes and providing connectivity on moving platforms; and arranging financing solutions for our customers.
Headquartered in Chicago, Boeing employs more than 169,000 people across the United States and in more than 65 countries.